Wedding & Event Coordination
Your wedding day should be filled with meaningful moments; not stress over timelines, logistics, and managing every detail yourself. At Ink & Ivory, we provide wedding and event coordination services designed to bring your vision to life seamlessly and take the stress off your plate, allowing you to be fully present and enjoy every moment of your celebration, while we handle the rest!
From vendor communication and timeline creation to day-of setup, clean up, and coordination, we work behind the scenes to ensure everything flows smoothly and beautifully. Whether you’re planning an intimate gathering or a large celebration, our goal is to create an experience that feels organized, effortless, and enjoyable for you from beginning to end.
Package Offerings
Day of Coordination - $2,895
Ideal for couples who have fully planned their wedding, but want a professional team to carry out the details and manage the wedding day itself. Includes:
Coordination meeting and questionnaire
Review of vendor details and timeline
Unlimited email support in the final 2 weeks before your wedding
Ceremony rehearsal attendance (up to 2 hours)
One Lead Coordinator + Assistant Coordinator (up to 12 hours coverage) on your wedding day
Wedding Day Execution Includes:
Full oversight and execution of wedding day timeline and flow
Pick up and delivery of food for the bridal party on the wedding morning
Vendor arrival coordination, communication, tip distribution, and on-site direction
Setup and styling of ceremony and reception spaces according to your vision
Placement of decor, signage, florals, favors, place cards, and other items
Attentive support of wedding party and family throughout the day
Coordination of ceremony processional, reception entrance, photos, and key moments
Safe handling and coordination of all ceremony essentials, including marriage license and rings, ensuring they are delivered to the appropriate individuals at the appropriate time
Collection, organization, and safekeeping of gifts, cards, and personal belongings
End-of-night breakdown, cleanup. and packing of personal items and decor
Careful transport of personal items and decor to your chosen destination
Attentive on-site support throughout your event, ensuring every detail is seamlessly managed in real time
Professional emergency kit on-site for all events, prepared with essential items for any unexpected needs
Wedding Coordination - $3,495
Ideal for couples who have planned their wedding, but would like a professional coordinator to step in during the final 3 months leading up to their celebration to take the stress off their plate, finalize every detail, and ensure everything is seamlessly brought together. Includes:
Coordination meeting and questionnaire three months prior to wedding day
Review of all vendor contracts, details, and logistics, while serving as your primary point of contact for vendors during the final three months leading up to your wedding day.
Creation, ongoing refinement, and distribution of your complete wedding day timeline
Unlimited email and text support during the final three months leading up to your wedding
Vendor communication and attendance at vendor meetings to confirm and finalize all details
Coordination and reminders for final payments, vendor arrival times, venue and vendor logistics, and final to-do items for the couple
Attendance at final venue walkthrough (if applicable)
Guidance on wedding etiquette, timing, and day-of structure
Ceremony rehearsal coordination and attendance (up to 2 hours)
Pickup and delivery of your decor from your home to your venue
One Lead Coordinator + Assistant Coordinator (up to 12 hours of coverage) on your wedding day
Wedding Day Coverage Includes:
Pick up and delivery of food for the bridal party on the wedding morning
Full oversight and execution of wedding day timeline and flow from start to finish
Vendor arrival coordination, communication, tip distribution, and on-site direction
Setup and styling of ceremony and reception spaces according to your vision
Placement of decor, signage, florals, favors, place cards, and other items
Attentive support of wedding party and family throughout the day
Coordination of ceremony processional, reception entrances, formal photos, and key moments
Safe handling and coordination of all ceremony essentials, including marriage license and rings, ensuring they are delivered to the appropriate individuals at the appropriate time
Collection, organization, and safekeeping of gifts, cards, and personal belongings
End-of-night breakdown, cleanup, and packing of personal items and decor
Careful transport of personal items and decor to your chosen destination
Attentive on-site support throughout your event, ensuring every detail is seamlessly managed in real time
Professional emergency kit on-site for all events, prepared with essential items for any unexpected needs
Event Coordinaton - $2,995
Ideal for meaningful celebrations such as baby showers, bridal showers, birthday parties, engagement parties, retirement celebrations, graduation parties, and other special events, this collection includes professional coordination & planning support leading up to your event to take the stress off your plate, develop the details, and ensure everything comes together seamlessly. From early planning guidance and cohesive design ideas to day-of execution, we help bring your vision to life in a thoughtful, organized, and beautifully seamless way.
Planning + Design Support
Initial planning consultation and questionnaire to gather vision, details, and event goals
Design meeting to present curated ideas for decor, favors, games, activities, food, and more, aligned with your theme and color palette
Development of a fully curated event plan, including decor, activities, design, and timeline
Guidance on event etiquette, planning decisions, and vendor recommendations
Vendor research support (if needed) to help bring your vision together
Optional purchasing, creation, and assembly of decor, signage, stationery, favors, and other custom event elements. (Note: Clients will be invoiced separately for any supplies or materials purchased. Assembly and transportation of all items is included.)
Coordination and communication with vendors and venue throughout the planning process
Coordination and reminders for final payments, vendor arrival times, venue and vendor logistics, and final to-do items
Attendance at venue meetings and delivery of event items prior to your celebration (if applicable)
Event Coordination + Execution
One Lead Coordinator + Assistant (up to 6 hours of event coverage)
Full execution and management of your event timeline and flow
Direction and coordination of games, activities, and scheduled moments (if applicable)
Vendor greeting, setup coordination, tip distribution, and on-site communication
Setup and styling of all event details including decor, signage, florals, tablescapes, favors, and more according to your vision
Collection, organization, and safe handling of gifts and personal items
End-of-event breakdown, cleanup, and repacking of all event items
Careful transport of personal items and decor to your chosen location
Attentive on-site support throughout your event, ensuring every detail is seamlessly managed in real time
Professional emergency kit on-site for all events, prepared with essential items for any unexpected needs
Additional Services
Wedding Officiating
Add wedding officiating to any coordinating package – $500
Church Weddings
Additional assistant required – $250
Destination Weddings
Custom pricing available upon request
For support with specific needs outside of coordinating packages, such as decor transport and setup, event teardown, or other tailored services, please contact us for custom pricing options.